Executive Assistant I/Executive Assistant II
Company: PPD Inc.
Location: Wilmington
Posted on: June 24, 2022
|
|
Job Description:
We are vital links between an idea for a new medicine and the
people who need it. We are the people of PPD - thousands of
employees in locations worldwide connected by tenacity and passion
for our purpose: to improve health. You will be joining a truly
collaborative and winning culture as we strive to bend the time and
cost curve of delivering life-saving therapies to patients.
Our colleagues in corporate strive for excellence in every task, at
every moment. We are game changers seeking improvements to
processes and more efficient ways of working or adapting to
changing financial and industry environments.
Executive Assistants provide senior-level administrative for a
multiple leaders (VP and aobve), effectively managing day-to-day
administrative functions including planning, organizing and
scheduling in a global, corporateenvironment.
At PPD we hire the best, develop ourselves and each other,
andrecognizethe power of being one team.Weoffer continued career
advancement opportunities, award winning training and benefits
focused on the health and wellbeing of our employees.
Summarized Purpose:
Provides senior-level administrative support for a multiple leaders
(VP and above), effectively managing the day-to-day administrative
functions including planning, organizing and scheduling.
Essential Functions:
* Composes, copies and distributes correspondence and memoranda,
reports, documents, forms and tables as requested
* Inventories, orders and distributes office supplies
* Sorts and distributes incoming mail, correspondence and other
printed material
* Maintains calendar of the manager andensures the manager remains
on schedule and properly prioritized throughout the day given the
changing business requirements
* Arranges travel schedule and reservations and prepares expense
reports and ensures submission in a timely fashion
* Coordinates details of onsite and offsite meetings and
conferences including catering needs
* Collects, compiles and prepares presentations, reports, meetings
agendas and other documents; establishes, organizes and maintains
files.
* Cooperates and coordinates with administrative assistants in
other departments to handle temporary work overloads and fill in
for temporary absences.
* May supervise or lead other administrative support staff.
Education and Experience:
* High school/secondary school graduate or professional
certification
* Previous administrative experince (comparable to 3-6 years)
* Or, an equivalent combination of education, training and
experience that provides the knowledge, skills and abilities to
perform the job.
Years of experience refers to typical years of related experience
needed to gain the required knowledge, skills, and abilities
necessary to perform the essential functions of the job. Years of
experience are not to be used as the only determining factor in
establishing the job class or making employment selection
decisions.
Knowledge, Skills and Abilities:
* Good knowledge of company operations, policies and
procedures.
* Strong Microsoft Office skills.
* Strong communication, organizational and interpersonal
skills.
* Ability to identify and set priorities and effectively perform a
variety of task simultaneously.
* Ability to deal professionally with highly confidential
information and matters.
* Strong attention to detail and accuracy.
* Positive attitude and ability to work effectively with others at
all levels of the organization.
* Ability to lead and provide task assignments and direction to
other administrative or clerical personnel.
Working Environment:
PPD values the health and wellbeing of our employees. We support
and encourage individuals to create a healthy and balanced
environment where they can thrive. Below is listed the working
environment/requirements for this role:
* Able to communicate, receive, and understand information and
ideas with diverse groups of people in a comprehensible and
reasonable manner.
* Able to work upright and stationary for typical working
hours.
* Ability to use and learn standard office equipment and technology
with proficiency.
* Able to perform successfully under pressure while prioritizing
and handling multiple projects or activities.
* May require travel. (Recruiter will provide more details.)
Keywords: PPD Inc., Wilmington , Executive Assistant I/Executive Assistant II, Other , Wilmington, North Carolina
Click
here to apply!
|