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Executive Assistant I/Executive Assistant II

Company: PPD Inc.
Location: Wilmington
Posted on: June 24, 2022

Job Description:

We are vital links between an idea for a new medicine and the people who need it. We are the people of PPD - thousands of employees in locations worldwide connected by tenacity and passion for our purpose: to improve health. You will be joining a truly collaborative and winning culture as we strive to bend the time and cost curve of delivering life-saving therapies to patients.

Our colleagues in corporate strive for excellence in every task, at every moment. We are game changers seeking improvements to processes and more efficient ways of working or adapting to changing financial and industry environments.

Executive Assistants provide senior-level administrative for a multiple leaders (VP and aobve), effectively managing day-to-day administrative functions including planning, organizing and scheduling in a global, corporateenvironment.

At PPD we hire the best, develop ourselves and each other, andrecognizethe power of being one team.Weoffer continued career advancement opportunities, award winning training and benefits focused on the health and wellbeing of our employees.

Summarized Purpose:

Provides senior-level administrative support for a multiple leaders (VP and above), effectively managing the day-to-day administrative functions including planning, organizing and scheduling.

Essential Functions:

* Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
* Inventories, orders and distributes office supplies
* Sorts and distributes incoming mail, correspondence and other printed material
* Maintains calendar of the manager andensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements
* Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
* Coordinates details of onsite and offsite meetings and conferences including catering needs
* Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
* Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.
* May supervise or lead other administrative support staff.

Education and Experience:

* High school/secondary school graduate or professional certification
* Previous administrative experince (comparable to 3-6 years)
* Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.

Knowledge, Skills and Abilities:

* Good knowledge of company operations, policies and procedures.
* Strong Microsoft Office skills.
* Strong communication, organizational and interpersonal skills.
* Ability to identify and set priorities and effectively perform a variety of task simultaneously.
* Ability to deal professionally with highly confidential information and matters.
* Strong attention to detail and accuracy.
* Positive attitude and ability to work effectively with others at all levels of the organization.
* Ability to lead and provide task assignments and direction to other administrative or clerical personnel.

Working Environment:

PPD values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

* Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
* Able to work upright and stationary for typical working hours.
* Ability to use and learn standard office equipment and technology with proficiency.
* Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
* May require travel. (Recruiter will provide more details.)

Keywords: PPD Inc., Wilmington , Executive Assistant I/Executive Assistant II, Other , Wilmington, North Carolina

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