PURCHASING COORDINATOR

Company: Dream Finders Homes LLC
Location: Leland
Posted on: January 16, 2022

Job Description:

SUMMARY OF POSITION:The primary role of the Purchasing Coordinator is to support the purchasing and construction departments to deliver homes on time, on quality and on budget. Ensure that all contractors and vendors are approved to work and contracted to build homes at competitive prices that meet predetermined schedules and quality expectations. Ensure that Newstar is 100% accurate and updated. Attend quarterly trainings for field personnel. Attend quarterly and annual award meetings.ESSENTIAL DUTIES AND RESPONSIBILITIES:Set-up new vendor and trade packages.Maintain three competitive bids for each homebuilding task and upload into Newstar.Send DocuSign pricing agreements to trade partners and file in database.Assist Purchasing Manager in recruiting new vendors and trade partners.Maintain accurate bids and updated costs each month by the 15th of the month.Ensure contracts are 100% complete prior to new community starts.Assist accounting with any outstanding payment issues.Assist sales team with creating and validating accurate option pricing.Assist with architectural and structural plan updates from the field.Create and revise purchase orders in Newstar Enterprise for new starts and changes.Analyze purchase orders on job start report and revise if necessary.Review invoices against contracts during conversion to automated PO systemsAssist with setup of new plans, options, communities, takeoffs, and colors.Perform record retention duties.Maintain rebate-tracking systems.Review and price lot specific changes and coordinate with construction/trades/sales.Maintain vendor contact list.Assist with the creation and maintenance of specification documents.Perform related administration and clerical duties as assigned. EXPERIENCE, SKILLS, KNOWLEDGESupport the purchasing and construction departments to deliver homes on time, on quality, and on budgetEnsure that all contractors and vendors are approved to work and contracted to build homes at competitive prices that meet predetermined schedules and quality expectations.Ensure that Newstar is 100% accurate and updated Attend quarterly and annual award meetings Exceptional communication skills - both written and verbalStrong attention to detailStrong organizational skills and time management skillsAbility to establish and maintain strong relationships WORK ENVIRONMENT: The work environment is representative of an office/field settingThe noise level in the work environment is usually quiet to moderateReasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job. PHYSICAL DEMANDS: While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job. Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.Equal Opportunity Employer PI160803379

Keywords: Dream Finders Homes LLC, Wilmington , PURCHASING COORDINATOR, Other , Leland, North Carolina