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Executive Assistant

Company: Robert High Development, LLC
Location: Wilmington
Posted on: November 18, 2021

Job Description:

Executive Assistant We are a local commercial development company seeking an Executive Assistant to assist our Executive team.For this role you will need to be well versed in an office environment a. The right candidate will have a positive and friendly demeanor and enjoy working both independently and as part of a team. There will be times when you will be collectively working on a project with other teammates, but also independently handle specific tasks and daily functions.Executive Assistant Job Responsibilities:

  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
  • Prepares reports by collecting and analyzing information.
  • Represents the executive by attending meetings in the executive's absence and speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Reads and responds to emails as directed by executives.
  • Completes projects and following up on results.
  • Secures information by keeping confidential files.
  • Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.Executive Assistant Skills and Qualifications:
    • Construction industry experience is helpful.
    • Written and verbal communication skills
    • Reporting skills
    • Supply management
    • Scheduling
    • Computer software skills including Microsoft Office
    • Organization skills
    • Time management skills
    • Presentation skills
    • Office equipment maintenance
    • Travel logisticsEducation and Experience Requirements:
      • Bachelor's degree preferred, but not required
      • Three to five years of administrative experience
      • Three to five years of executive assistant experience
      • Experience managing multiple calendars
      • Experience booking travel
      • Experience maintaining detailed notesJob Type: Full-timePay: Up to $60,000.00 per yearBenefits:
        • 401(k)
        • 401(k) matching
        • Dental insurance
        • Health insurance
        • Paid time off
        • Parental leave
        • Retirement plan
        • Vision insuranceSchedule:
          • 8 hour shiftEducation:
            • Bachelor's (Preferred)Experience:
              • Microsoft Excel: 3 years (Preferred)
              • Executive Assistant: 3 years (Preferred)Work Location: One location

Keywords: Robert High Development, LLC, Wilmington , Executive Assistant, Other , Wilmington, North Carolina

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