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SOCIAL REC -- ADMINISTRATIVE ASSISTANT

Company: AUTISM SOCIETY OF NC INC
Location: Wilmington
Posted on: November 22, 2021

Job Description:

Job Details

Job Location
Wilmington Services/Social Rec/Transitions/Clinical - Wilmington, NC

Position Type
Full Time

Job Category
Admin - Clerical

Essential Duties and Responsibilities

Provide administrative and organizational support for the Social Recreation Program Center and program staff, including Summer Camp, After School Program, Adult Programs and all other year-round programming.

Essential Duties and Responsibilities

  • Cleaning and Supplies
  • Maintain well-organized supply closets with reasonable inventory levels of office supplies (copy paper and other high-turnover items), bathroom supplies, kitchen supplies, cleaning supplies, etc.
  • Assist program staff in coordinating daily cleaning tasks around the center (trash collection, dishes, general surface cleaning)
  • Prepare for Office events coordinate scheduling, lunches, refreshments, etc. for internal and external events as needed.

    HR Related
    • Background checks assist Director/Assistant Director with completing background checks as needed.
    • Assist the Assistant Director in processing all documentation for new hires including but not limited to assigning On Boarding modules in PayCom, completing I-9 verification, direct deposit account information and other essential items required for employment.
    • Assist the Assistant Director in entering new hires into Relias and OnTarget, and facilitate registration and trainings for these systems to ensure new program staff can enter time and notes critical for billing regulatory agencies.
    • Coordinate and enter submission of all HR related changes (pay rates, tax status, address, name changes, etc.) to HR/Paycom as directed by Program Director.
    • Work together with local and other Regional Human Resources Coordinators to establish a flow of best practices enabling business decisions and recommendations to impact all people functions within their program.
    • Work with Accounting Staff, to review timesheets and payroll.

      Participant Documentation
      • Properly completes participant eligibility and enrollment applications through electronic and manual systems.
      • Assist with and maintain client authorizations with insurance/managed care organizations including Medicaid and other funding sources
      • Manages electronic documents and physical files by scanning and uploading documents such as admissions documents, consents, quarterly progress summaries, service plans, and others as needed into EHR system and updating related fields
      • Maintains physical files by filing client and personnel file items as assigned and keeping orderly files and records room
      • Performs data entry as assigned such as but not limited to: entering service plans into EHR system, entering and tracking hiring and recruitment information, entering and tracking referral information, and maintaining listservs and contact lists, etc.
      • Managing daily services scheduling for all direct care staff

        General administration
        • Reception - greet visitors in lobby promptly and direct telephone callers to proper channels.
        • Mail collect, sort, and distribute daily.
        • Equipment coordinate maintenance of photocopier as needed.
        • Property management work with ASNCs statewide property manager to resolve tenant, maintenance, and/or utility issues promptly as needed.
        • Assist in processing bills, credit card reconciliations, and other monthly accounting functions required by ASNC.
        • Track volunteers that spend time with our programs/facility in a volunteer database.
        • Perform all other administrative duties necessary for the successful operation of the Social Recreation Program as requested by the Social Recreation Program Director, or Social Recreation Services Director.

          Education/Experience

          At least two years of relevant experience in an office or administrative role. Proficient in Microsoft Office Word, Excel, Outlook, Excellent writing, phone and math skills, Organized and able to meet deadlines. A Bachelors Degree is encouraged but not required.

Keywords: AUTISM SOCIETY OF NC INC, Wilmington , SOCIAL REC -- ADMINISTRATIVE ASSISTANT, Administration, Clerical , Wilmington, North Carolina

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