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Administrative Associate

Company: University of North Carolina at Wilmington
Location: Wilmington
Posted on: May 19, 2019

Job Description:

Posting Details Posting Details Vacancy Number S00944 Working Title Administrative Associate Career Band Title Administrative Associate Location of Workplace Main UNCW Campus Competency Level Journey Brief Summary of Work for this Position Provides general office support, receptionist for the Chemistry and Biochemistry Department and assists the department chair. ---Inputs the department course schedule into Banner ---Processes travel arrangements and requests ---Maintains department files and databases ---Enters student stipends ---Maintains departmental webpage ---Manages keys, building access, and phone assignments ---Places faculty book orders ---Handles incoming and outgoing mail N.C. Minimum Required Knowledge, Skills, & Abilities High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Additional knowledge, skills, and abilities required to perform the essential functions of the position ---Strong organizational skills ---Self-motivation; ability to prioritize tasks to meet deadlines ---Ability to work in a busy atmosphere with multiple interruptions ---Ability to interact well with various personality types ---Ability to use correct grammar, vocabulary, spelling to compose &/or proofread correspondence, reports and other materials ---Must use good judgment in coordinating and monitoring office procedures and workflow ---Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature. ---Must have basic bookkeeping skills Preferred education, professional skills and experience ---Excellent written and oral communications skills ---Excellent computer skills with demonstrated proficiency with Microsoft Office including MS Excel, Word, Access, and university software programs ---Familiarity with the use of spreadsheets for budget assessment and record keeping Certifications or licensure required to perform the essential functions of the position Recruitment Range $31,200 - $34,194 NC Salary Grade Equivalency 59 Hours Per Week 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 9:00AM - 6:00PM Anticipated Ending Date if Time-Limited Position Number 1023 Job Posting Date 05/06/2019 Posting Close Date 05/31/2019 Special Instructions PLEASE NOTE: Position will close at 11:59pm on the Posting Close Date stated in this posting. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the 'Work History' section of the application before you apply for this position. For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement The University of North Carolina at Wilmington is committed to and will provide equality of educational and employment opportunity for all persons regardless of race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. External Link to Posting http://jobs.uncw.edu/postings/14269 Applicant Documents Required Documents Resume Cover Letter List of 3 Professional References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (). Briefly explain any experience you have completing your work while continuously being interrupted and how you work effectively under those conditions. (Open Ended Question) Do you have experience with Student Banner? If so, describe. (Open Ended Question) Briefly describe your experience working with each of the following Microsoft programs: Outlook, SharePoint, Word, and Excel or similar software programs. (Open Ended Question) Do you have experience processing travel, check request and/or other types of invoices? (Open Ended Question) Please select which of the following most closely matches your skill level with Microsoft Excel: None Beginning formulas/formatting (SUM, AVERAGE, IF, COUNT) Intermediate formulas (SUMIF, IFERROR, "IS-" statements) Advanced formulas/calculations (pivot tables, arrays, VLOOKUP) Please describe your experience with the Banner system (if any). (Open Ended Question) Which Microsoft Office programs do you have experience working with? (Open Ended Question) If applicable, please describe any previous HR experience including, but not limited to, hiring students (GTAs and/or Work Study), experience with HR Online, FLAC, EPAF or Handshake. (Open Ended Question) Please explain what experience you have building schedules or working with course schedule building programs. (Open Ended Question) 3.Have you ever worked with PeopleAdmin, ChromeRiver, Banner HR, Banner Finance? Please describe your responsibilities with each system. (Open Ended Question) Describe any experience or training you have relative to this position for which you have applied. (Open Ended Question)

Keywords: University of North Carolina at Wilmington, Wilmington , Administrative Associate, Accounting, Auditing , Wilmington, North Carolina

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